Privacy Policy
How we collect, use, and protect your information. Clear commitments, with the full detail below.
ScopeSift LLC (“ScopeSift,” “we,” “us,” “our”) provides a takeoff drafting and review service for construction estimators. This Privacy Policy explains what we collect, why we collect it, how we use it, and the choices you have.
We collect only what we need to run your account, draft takeoffs from the plan sets you upload, bill your subscription, and keep the service secure. We do not sell your personal information, and we do not use your project files to train third-party AI models.
We collect information in three main ways: information you give us directly, information generated when you use the service, and information from a small set of service providers we rely on.
We use the information we collect to:
We do not use your uploaded plan sets, project files, or the quantities you produce to train third-party AI models. Where we use AI providers to assist with classification or measurement, we send only what is needed for that specific task, under data-processing terms that prohibit training on your content.
If you are in the European Economic Area, the United Kingdom, or another region with similar laws, we rely on the following legal bases: performance of a contract (to deliver the service you signed up for), legitimate interests (to keep the service secure, prevent abuse of free trials, improve the service, and communicate with users), consent (where required, for example for optional marketing communications), and legal obligation (for tax, accounting, and compliance records).
We share information only in the limited ways described below. We do not sell personal information.
We rely on the third-party sub-processors below to operate the service. Each processes data only as needed to provide its function, under contractual terms that prohibit using your content to train their models.
When we add or change a sub-processor we update this list, and material changes are reflected in the effective date above.
We retain account information for as long as your account is active and for a reasonable period after closure to handle billing, legal, and support needs.
Uploaded plan sets and project content are retained while your account is active so you can revisit prior projects. You can delete individual projects from the dashboard at any time, and you can permanently delete your account and its data yourself from Account settings (or by contacting us).
To prevent repeated free-trial abuse after account deletion, we retain a keyed, pseudonymous identifier derived from the email address of an account that has started free-trial processing. It contains no plaintext email or name, but lets us recognize the same address if it is used again. This is an anti-abuse record, not anonymous data. We also retain minimal deletion receipts and storage-location identifiers to complete and verify cleanup; billing providers may retain transaction records.
For longer AI processing tasks, we store responses with OpenAI so interrupted work can resume without generating the same result again. When you delete the project or account, our cleanup process requests cancellation of active stored responses and deletion of the stored responses before completing project deletion. Minimal response identifiers and usage receipts may remain to verify cleanup and reconcile processing charges; provider backup, security, and legal retention policies still apply.
Backups and logs may persist for a limited period after deletion as part of normal operations and security practices, after which they are overwritten on a routine schedule.
We use industry-standard safeguards to protect your information: encryption in transit, encryption at rest for uploaded files and database records, access controls on internal systems, and audit logging for sensitive operations.
No system is perfectly secure. If you believe your account has been compromised, contact us immediately at support@scopesift.com.
Depending on where you live, you may have the right to access, correct, export, or delete the personal information we hold about you, and to object to or restrict certain processing.
We will respond within the timeframe required by applicable law. We may need to verify your identity before acting on a request.
We use only essential cookies — the ones that keep you signed in and help protect your account against abuse. We do not use advertising cookies or third-party tracking cookies, and we do not engage in cross-site behavioral advertising.
You can control cookies through your browser settings, but disabling essential cookies may prevent you from signing in or using parts of the service.
We are based in the United States, and our service providers may process information in the United States and other countries. Where required, we rely on appropriate safeguards such as standard contractual clauses to protect personal information when it moves between jurisdictions.
ScopeSift is built for professional construction estimating workflows and is not directed to anyone under 16. We do not knowingly collect personal information from anyone under 16. If you believe a child has provided us information, contact us and we will remove it.
We may update this Privacy Policy from time to time. When we make material changes, we will update the effective date at the top of this page and, where appropriate, notify you by email or through the product.
Questions about this policy, how we handle your information, or security disclosures? Email support@scopesift.com.
Questions? Contact support@scopesift.com
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